Manufacturing Monthly shortage Report

Definition

A Manufacturing Monthly Shortage Report is a structured document prepared every month to identify, measure, and analyze shortages that affect manufacturing operations. These shortages may relate to raw materials, manpower, machinery, logistics, or utilities.

The main goal is to:

• Understand where and why shortages occurred

• Measure their impact on production

• Plan corrective and preventive actions for upcoming months

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📌 Why is this Report Important?

• Helps management avoid production delays

• Improves supply chain planning

• Supports data-driven decision-making

• Reduces cost overruns and missed delivery deadlines

• Improves coordination between procurement, production, and logistics teams

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🧩 Key Sections of a Manufacturing Monthly Shortage Report

1️⃣ Reporting Period

The month and year covered by the report
Example: June 2025

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2️⃣ Identified Shortage Areas

This section lists where shortages occurred.

Common Categories:

• Raw Materials

• Skilled Labor

• Spare Parts & Machinery

• Logistics & Transportation

• Power / Energy

Example Table:

Category	Shortage Level
Raw Materials	High
Skilled Labor	Medium
Spare Parts	High
Logistics	Medium
Power	Low

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3️⃣ Shortage Impact Analysis

This explains how much production was affected due to shortages.

Example Explanation:
In June 2025, raw material shortages caused frequent production stoppages, resulting in lower output and delayed deliveries.

Example Data (Impact %):

Shortage Type	Production Impact
Raw Materials	45%
Labor	25%
Logistics	15%
Energy	10%
Others	5%

📊 (Usually shown using a bar chart)

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4️⃣ Root Cause Analysis

This section explains why the shortages happened.

Example Causes:

• Import delays from overseas suppliers

• Sudden increase in raw material prices

• High labor attrition

• Transportation disruptions

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5️⃣ Trend Comparison (Month-wise)

Shows whether shortages are increasing or decreasing compared to previous months.

Example:

Month	Shortage Index (1–10)
March	5
April	6
May	7
June	8

📈 (Displayed as a line graph)

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6️⃣ Corrective Actions & Recommendations

Actions suggested to reduce future shortages.

Example Recommendations:

• Develop alternative local suppliers

• Maintain safety stock for critical materials

• Improve demand forecasting

• Upskill workers to reduce dependency

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🧪 Industry-Specific Example: Pharma Manufacturing

Scenario:

A pharmaceutical company prepares its June 2025 Monthly Shortage Report.

Key Findings:

• API (Active Pharmaceutical Ingredient) shortage due to import delays

• Packaging material supply inconsistency

Impact Data:

Category	Impact
API Shortage	50%
Packaging	20%
Labor	15%
Logistics	10%
Others	5%

Conclusion:
API shortages significantly delayed drug production schedules and market supply.

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🧃 Industry-Specific Example: FMCG Manufacturing

Scenario:

An FMCG company reviews shortages for June 2025.

Key Issues:

• Packaging material delays

• Transportation shortages during peak demand

Impact Data:

Category	Impact
Packaging	35%
Logistics	30%
Raw Materials	20%
Labor	10%
Others	5%

Conclusion:
Packaging and logistics shortages slowed product dispatch to retailers.